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Job Opening: AP Coordinator

Reference Code: APC0126

Hourly Rate: $19.50-$29.22

Job Description

Responsible for timely processing of vendor invoices for payment, reviewing invoices processed by other Accounts Payable Coordinators, communicating with vendors and employees regarding invoices, processing of employee expense reports for reimbursement, reconciling of vendor statements, preparing and processing invoices for payment, maintaining accounts payable records and producing accounts payable reports. Also responsible for maintenance of various departmental projects, providing administrative support as needed. Other duties as assigned by Finance department management as needed, including support for external audits and Sarbanes-Oxley testing.

Essential Functions

  • Audit incoming vendor invoices and match with appropriate purchase order and/or receiving documents reconciling any missing data or forms (i.e. Three Way Match).

  • Review employee expense reports for appropriate documentation.

  • Input invoices into the Accounts Payable system for processing.

  • Forward completed invoice and any supporting documentation for approval as needed.

  • Review documentation and entries of other Accounts Payable Coordinators and approve for payment then submit for check or payment runs.

  • Reconcile vendor statements on a monthly basis with outstanding invoices and/or credits and obtain copies of any missing documents. Where necessary, request a check from vendors with credit balances.

  • Reconcile the A/P Balance per G/L to the A/P Subledger Balance on a monthly basis.

  • Communicate as needed with departments and/or vendors regarding any Accounts Payable questions or problems.

Qualifications

  • Proven experience as an accounts payable coordinator or similar position

  • Understanding of relevant laws and best practices

  • Proficient in MS office and data entry; working knowledge of ERP software is a plus

  • Comfortable with mathematics and financial data

  • Excellent communication and interpersonal skills

  • Great attention to detail

  • Confidentiality and trustworthiness

  • Excellent ability to organize and coordinate tasks

The hourly rate range for this position is : $19.50-$29.22. Actual compensation will be dependent upon the individual's skills, experience, qualifications and other factors allowed by law. Individuals are not typically hired at or near the top of the salary range.

For immediate consideration for this position, please e-mail your resume and cover letter with salary requirements to employment@cpiaero.com. Please ensure that the Reference Code is included in your correspondence.

CPI Aero considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.